§ Pricing · as at 26 August 2026
What it costs, and what moves the price.
Four services, four published prices. The technical file is given as a range because it genuinely varies by a factor of two — and the table further down says exactly what moves it. A single figure would have sold better and been less true.
Days remaining
until 20 January 2027
A technical file takes six to eight weeks from the moment the machine is available for testing. It is not the date that presses — it is the lead time before it.
01 The services
Four lines, in the order they are ordered.
Each is sold on its own. None obliges the next — and the diagnostic sometimes concludes there is nothing urgent to do, which is still a result worth buying rather than assuming.
Flash diagnostic
€1,800
Thirty-two questions about your activity, your machines and the roles the Regulation assigns you. In return, an eight-page report: your exposure at 20 January 2027, axis by axis, each status grounded in the article that justifies it rather than in an impression.
Video debrief within a fortnight, the report delivered beforehand. It names what is in order, what is not, and what cannot be settled without looking at the machine.
Deliverable: an 8-page PDF and a one-hour video call. It quotes no figures — a diagnostic that prices its own sequel is no longer a diagnostic.
Technical file for one machine
€6,500 to €14,000 per machine
Built to the Annex IV template: risk assessment under EN ISO 12100 across every life phase, standards applied with their double status verified, cybersecurity (requirements 1.1.9 and 1.2.1), instructions, draft EU declaration of conformity, and the test protocols that close each hole in the evidence register.
Every page of the PDF is measured before release — no overflow, no dead link — and the same content stays readable online.
Six to eight weeks from the machine being made available for testing. What moves the price →
The passport, annual subscription
€150 to €300 per machine per year
The machine gets its QR code and its page. Digital instructions hosted in line with article 10(7), immutable timestamped versions, a readable history, and a standards watch that notifies you when a standard you rely on changes status.
The obligation to keep the instructions available for at least ten years stops being a commitment nobody knows who carries, and becomes a service that runs.
Price depends on machine count and term. Full ZIP export of your data at any time, written into the contract — ten years of hosting with no way out is not a service, it is a hostage situation.
In-house training
€2,000 per day
One day on your premises or remotely, on your machines and your files, not on worked examples. What changes between the Directive and the Regulation, how Annex III is read, when a retrofit tips over, and how to keep an evidence register that survives an inspection.
Up to eight people. BYSS GROUP is not a registered French training provider: the service cannot be funded under vocational training schemes, and is invoiced as consultancy.
02 The range
Why €6,500 and not €14,000, or the other way round.
An unexplained range is a polite way of saying nothing. Here are the six things that genuinely move the figure, and in which direction.
| What varies | Toward the bottom of the range | Toward the top |
|---|---|---|
| Safety functions to assess Performance levels, EN ISO 13849-1 |
Two or three functions, simple architecture, certified components with published reliability data. | Eight functions or more, performance-level calculations to redo, components with no published data. |
| State of the instructions | Instructions exist and are usable; they need completing and restructuring. | Nothing usable, or a translation from another language with nobody answering for the content. |
| Number of tests to run | The machine is instrumented, stopping measurements exist, reports can be found. | Everything to be measured on site: stopping times, safety distances, behaviour on power loss. |
| Category of machine | New One manufacturer, one chain of responsibility, one set of evidence. | Retrofit or import — first establish who is the manufacturer, then rebuild what the previous one left behind. |
| Languages of the instructions | One Member State of placing on the market, one language. | Several markets: instructions are drawn up in the language determined by each Member State concerned. |
| First file or derived file | A machine in the same family already has its file: the assessment, the standards and the protocols carry over. | First file of the range. That is the one that costs, and the one that becomes the mould for every file after it. |
The last row is the only one that changes a purchasing policy rather than a quote. For a special-purpose machine builder, the first file is an investment in the range, not an expense on one machine: the risk assessment, the list of standards applied and the test protocols transpose from one model to the next. The price of a derived file is quoted once the first is done, because it depends on what genuinely carries over — and that cannot be guessed beforehand.
03 The split
Who does what, and above all who signs.
This is the question that decides what the file is worth the day someone challenges it. We would rather write it here than in a clause at the bottom of a quote.
We constitute the file
The risk assessment, the choice of standards and the verification of their status, the drafting of the instructions, the draft EU declaration, the step-by-step test protocols, and the hosting of the digital instructions.
You run the tests
Findings on the machine are carried out and signed by staff you designate, following our protocols. That is what makes them stand up: a test witnessed by the person who answers for the machine is worth more than one witnessed by a passing contractor.
You sign the declaration
The EU declaration of conformity is signed by the manufacturer alone. We do not sign it, we cannot sign it, and a provider offering to would be selling you a worthless piece of paper.
A failed test is written up as failed, and the file displays its gaps alongside the protocol that closes them. A file showing only what is in order would be a sales argument, not a document. See a specimen passport (FR) →
04 Limits
What we do not do.
Four things better known before you call us than after you have signed.
We are not a notified body
For the six categories in Annex I, Part A — including safety components and machinery whose integrated systems have fully or partially self-evolving behaviour delivering safety functions — article 25(2) closes off the internal-control route. A notified body becomes mandatory. We prepare the file that will be put to it; we do not replace its assessment, and the overall budget changes by an order of magnitude.
We do not sell standards
EN standards are published by the standardisation bodies and are paid for. The file cites the applicable versions and verifies their status in the Official Journal; buying the texts remains yours to do, and we tell you which ones you actually need rather than have you buy the collection.
We do not design the machine
If the risk assessment concludes a protective measure is missing, we write it down and specify the effect expected of it. Designing, buying and installing the device is for your engineering department or your integrator. A file does not make a machine safe: it establishes that it is, or says where it is not yet.
We do not take on pure distribution
A distributor who modifies nothing and affixes neither name nor trade mark falls under article 15: a duty of care that fits on one page and does not warrant a technical file. We will tell you so at the diagnostic, and the diagnostic will stop there.
05 Free
Two tools that cost nothing and ask nothing.
No form, no address to leave, no crippled version. They exist because a provider who only shows their work after signature asks a great deal of trust for very little evidence.
The self-assessment
Twelve questions, an immediate result across your eight axes of exposure. It is the short form of the diagnostic: it tells you whether ordering one is worthwhile.
The reference register
The 150 essential requirements of Annex III and 15 standards with a double status, each re-read against the text published in the Official Journal and pointing to its source. It is our working table, published as it stands.
A third tool — the retrofit decision tree, which produces a signable assessment sheet under article 18 — is available in French only for now. Open it (FR) →
06 Questions about money
What we are asked before signing.
Does the diagnostic commit me to anything?
No, and no clause provides for it. The diagnostic is sold on its own and stands on its own. It sometimes concludes there is nothing urgent to do — for a distributor covered only by article 15, for instance — and that is a result better bought for €1,800 than assumed free of charge for six months.
Is VAT added on top?
No. BYSS GROUP falls under the French small-business VAT exemption: VAT not applicable, article 293 B of the French tax code. The published price is the invoiced price. Should our tax status change mid-contract, services already ordered stay invoiced at the agreed price.
How does payment work?
Diagnostic: on delivery of the report. Technical file: thirty per cent on order, the balance on delivery of the complete file. Subscription: annually, in advance. Payment at thirty days by bank transfer, under the terms of article L441-9 of the French commercial code. No deposit is asked for a diagnostic.
What if the file is late?
The lead time runs from the machine being made available for testing, not from signature — that is almost always what shifts a file, and it depends on your production schedule as much as on ours. The quote sets the date from that availability, and any delay on our side gives rise to a credit note provided for in the contract.
What happens if I stop the subscription?
You get all your data back as a ZIP export: files, versions, evidence, instructions, in readable form. The clause is in the contract, not at our discretion. The obligation to keep the instructions available for ten years is yours, and a provider holding them hostage would put you in breach rather than in safety.
Do you work outside France?
Yes. The Regulation is directly applicable in all 27 Member States without national transposition, so the file is the same document wherever it is placed on the market — only the language of the instructions changes. Nearly all the work is done remotely; only the tests happen on the machine, run by your own staff following our protocols. Correspondence and deliverables are available in French or English; the instructions themselves are drawn up in the language the Member State of placing on the market determines.
Why only two files a month?
Because that is the real capacity, and announcing it beats discovering it late. A serious technical file takes six to eight weeks, an irreducible part of which is reading and verification. Beyond two a month, the quality of both drops. January 2027 slots are being booked now.
What is your work worth if I can do it myself?
You may well be able to, and the self-assessment and the reference register exist so you can judge that without paying us. What we sell is time and verification: the register we maintain took re-reading 150 requirements against the text published in the Official Journal, and that pass corrected five headings and two statements that were not in the text at all. That kind of error is invisible from inside a file.
To begin
A diagnostic, or a question.
Write describing your machines and your role — manufacturer, integrator, retrofitter, importer, or you do not know yet. The reply says what applies to you, and whether a diagnostic is warranted. A precise question gets a precise answer, with no quote attached.
BYSS GROUP SASU · Fort-de-France company register 103 443 719 · Assistance in constituting the technical file. Responsibility for conformity rests with the manufacturer, or with the importer where the manufacturer is established outside the Union (articles 10 and 13 of Regulation (EU) 2023/1230).